Reliable and high-quality interpretation booth rental service by Viet Phan

In an increasingly globalized world, international conferences and events demand optimal language solutions to bridge cultural differences seamlessly. Simultaneous interpretation using professional interpretation booths has become an essential component of any global gathering. At Viet Phan, we offer high-quality interpretation booth rental services that meet international standards, ensuring reliability, clear communication, and an enhanced experience for every attendee.

What is an interpretation booth?

An interpretation booth is a specialized system used for simultaneous interpretation in international conferences and seminars. This system typically includes a soundproof booth for interpreters, headsets, microphones, transmitters, receivers, and a central control unit. It allows attendees to receive the speaker’s message in their own language almost instantly, without interrupting the flow of the event.

What makes interpretation booth systems stand out is their ability to deliver messages quickly, accurately, and professionally in multilingual environments. They are the ideal solution for large-scale events with international participants, where accurate understanding is crucial to success.

What does an interpretation booth rental include?

When renting an interpretation booth from Viet Phan, clients will receive a full-service package that includes the following key components:

• ISO-standard soundproof interpretation booth: The booth is designed to meet international ISO standards, providing excellent sound insulation so interpreters can work with full concentration, undisturbed by external noise. It features a modular structure that can be easily assembled to fit different event spaces.
• Headsets and wireless receivers for attendees: Each guest is provided with a high-quality headset and an easy-to-use wireless receiver. Users can effortlessly select their preferred language channel with a simple dial.
• Signal transmitters and central control units: These devices process, distribute, and amplify audio signals smoothly between interpreters and listeners. The system ensures stable performance, even in large venues with multiple users at the same time.
• Interpreter microphones and internal monitoring speakers: Directional microphones and internal cabin speakers ensure that interpreters can deliver clear, distortion-free sound without echo during operation.
• On-site technical support team: In addition to the equipment, Viet Phan provides experienced technicians to handle setup, testing, and real-time system monitoring throughout the event, ensuring smooth, uninterrupted operation from start to finish.

How does an interpretation booth system work?

An interpretation booth system operates based on the principle of simultaneous interpretation, where interpreters translate the speaker’s message almost instantly, without waiting for the sentence to end.

• The speaker talks into the conference microphone. The speaker’s voice is transmitted to the central control unit and simultaneously delivered to the soundproof interpretation booth where the interpreter is working.
• The interpreter listens and translates in real time. Inside the booth, the interpreter listens to the speech through a specialized headset and immediately interprets it into the target language using a dedicated microphone.
• The translated audio is transmitted wirelessly to the audience. The interpreted message is broadcast via wireless transmitters to the attendees’ headsets. Each language is assigned to a specific channel, and listeners simply select the appropriate channel to hear the content in their preferred language.
• The technical team monitors the system throughout the event. All equipment is connected and managed via a central control system. On-site technicians monitor audio quality, handle any technical issues, and ensure uninterrupted signal transmission at all times.

Why use an interpretation booth for conferences and events?

In large-scale events such as international conferences, industry forums, bilateral dialogues, or multilingual seminars, interpretation booth systems play a crucial role in ensuring seamless and accurate communication among participants from various countries.

More than just a listening and speaking aid, interpretation booths offer several key benefits:

• Enhance event professionalism: The presence of a modern interpretation system reflects the scale and meticulous planning of the organizers, leaving a strong and positive impression on international guests.
• Reduce overall program duration: Thanks to the simultaneous interpretation method, speeches and discussions flow smoothly without delays caused by consecutive translation.
• Ensure accurate message delivery: When combined with a team of skilled interpreters, the interpretation booth system enables smooth and precise language transfer, avoiding miscommunication or distortion of important content.
• Create a unified event experience: Regardless of their origin, attendees can follow the program in their preferred language, which significantly improves satisfaction and audience engagement.

Important notes when using interpretation booth systems

To ensure the interpretation booth system operates at its best during professional conferences and seminars, the following technical and operational considerations should be kept in mind:

• Position the booth appropriately: The interpretation booth should be placed in a location that allows interpreters to have a clear, direct view of the speaker, typically at the back or side of the conference hall. The space should be well-lit, well-ventilated, and free of visual obstructions.
• Test the audio system thoroughly before the event: Signal connections between the microphone, booth, transmitters, receivers, and headsets should be tested at least 1–2 hours prior to the program. This allows for early detection and resolution of any technical issues.
• Provide interpreters with complete event information: For accurate and smooth interpretation, interpreters should receive event materials in advance, such as speaker names, agendas, technical vocabulary, or slide decks (if any). This preparation ensures better translation quality.
• Instruct attendees on how to use the equipment: Not all participants are familiar with using interpretation headsets and receivers. Therefore, staff should be available to guide guests in selecting the correct language channel, adjusting volume levels, and troubleshooting basic device issues.

Reference price list for interpretation booth rental

The cost of interpretation booth rental is not fixed, as it depends on various factors related to the scale, duration, and technical requirements of each event. Therefore, to receive the most accurate and tailored pricing, clients are encouraged to consult directly with the service provider.

Several factors that may influence the rental price include:

• The number of languages required
• Rental duration (half-day, full-day, or multiple consecutive days)
• Event size and the number of end-user devices needed
• Event location
• Level of technical support required

At Viet Phan, we are committed to providing transparent consultation, fast quotations, and cost-effective solutions tailored to your actual needs and budget. For a detailed quotation and the most suitable interpretation booth rental plan for your event, please contact Viet Phan via hotline or email. Our team is always ready to assist you with dedicated support.

Viet Phan - Your trusted partner for interpretation booth rental services

At Viet Phan, we understand that in every event, clarity in communication is the foundation of connection and success. That’s why our interpretation booth rental service is not just about providing equipment, it’s about delivering a seamless, professional, and fully integrated language solution for our clients.

With years of experience supporting thousands of events of all sizes across Vietnam, Viet Phan is proud to be a trusted partner of government agencies, multinational corporations, and leading event organizers. What sets our service apart includes:

• International-standard equipment, regularly inspected and maintained to ensure stable operation, crystal-clear audio, and uninterrupted performance.
• Experienced technical team present on-site from installation to real-time operation and troubleshooting, guaranteeing smooth execution down to the finest detail.
• Client-focused approach: Every request is a unique challenge, and we take the time to listen and provide solutions that align with your budget, venue layout, and event requirements.
• Professionalism and dedication: Whether it’s a high-level conference with thousands of attendees or a small-scale internal seminar, Viet Phan remains committed to delivering excellence in every aspect of service.
• We believe that when language is no longer a barrier, your event can truly speak for itself.

Visual showcase of Viet Phan's interpretation booth rental projects

Below are some photos from projects where Viet Phan was honored to provide full-service, professional interpretation booth rentals.

• The Fourth Workshop on Leadership Board NPAP Vietnam
• Regional Workshop on Guidelines for transposing from positive to negative listing in the AANZFTA
• Cascale Forum 2025
• The 42nd Meeting of the ASEAN Coordinating Committee on Customs
• Workshop on "Green Social Housing Model - Challenges and Opportunities"

In today’s era of global integration, every international event is more than just an exchange of information, it is a convergence of minds, cultures, and global visions. That’s why investing in a high-quality interpretation booth system is not merely about language transmission, but also a statement of respect and professionalism from the organizer.

At Viet Phan, we are more than just an interpretation booth rental provider, we are your dedicated partner in crafting events that are seamless, sophisticated, and impactful. From internationally certified equipment and experienced technicians to a well-orchestrated operational process, we deliver total peace of mind at every communication touchpoint. Contact Viet Phan today to receive tailored consultation and a detailed quotation for your upcoming event.

Trusted and all-inclusive event equipment rental services by Viet Phan

A major event is about to begin, the guests are seated, the stage is glowing, the MC holds the mic… and suddenly, the sound system fails. In that moment, all the planning and preparation risk falling apart due to one seemingly small detail: the equipment. That’s why event equipment rental at Viet Phan is not just about providing gear, it’s about delivering a reliable foundation that keeps every event running smoothly. With hands-on experience and a meticulous operating process, we stand behind the scenes to ensure that every moment unfolds seamlessly, impressively, and memorably.

Benefits of choosing all-inclusive event equipment rental

A successful event relies heavily on the performance of the equipment operating behind the scenes. That’s why choosing an all-inclusive event equipment rental service offers significant advantages, helping organizers maximize resources while ensuring both quality and professionalism.

• Save time and costs efficiently: All-inclusive rental minimizes unexpected costs, consolidates everything into a clear quotation, and streamlines communication with a single provider.
• Quick response to diverse equipment needs: Packages cover all essentials (sound, lighting, LED screens, stage, interpretation booths, livestream gear) with flexible configurations for any event scale.
• Flexibility and technical consistency: Organizers don’t have to worry about shortages or mismatches, as all systems are pre-planned and integrated for smooth operation and a consistent attendee experience.
• Expert guidance: Seasoned technical experts advise on equipment selection, space optimization, technical run-throughs, and event layout for maximum impact and professionalism.

Trusted and all-inclusive event equipment rental services at Viet Phan

With hands-on experience in thousands of events, Viet Phan provides a comprehensive range of event equipment, carefully selected and prepared to suit each specific event format.

• Event tables and chairs: Diverse inventory, thoroughly cleaned, coordinated covers and sashes, precise setup for a professional and welcoming atmosphere.
• Event stage platforms: Modular steel frame, non-slip velvet carpet, flexible height, quick assembly, stable for performances and showcases.
• Event backdrops: End-to-end design, printing, and installation, sturdy frames, high-resolution materials, suitable for indoor and outdoor use.
• LED screens for events: P2.5, P3 indoor, P4 outdoor, sharp visuals, balanced brightness, 24/7 technical monitoring.
• Event sound and lighting systems: Line-array speakers, digital mixer, wireless mics, moving-head lights, DMX control, cue-programmed, smooth and immersive experience.
• Teabreak catering: Menus with finger foods, pastries, fruits, coffee, detox water, minimalist buffet setup, food safety ensured.
• Event staffing: Bilingual MCs, interpreters, technicians, photographers, videographers, PGs, PBs, onsite coordinators, all professionally trained.

Viet Phan's all-inclusive event equipment rental process

At Viet Phan, we act as a reliable behind-the-scenes partner, helping clients bring every event idea to life through a clear, streamlined, and optimized process.

• Receiving requests & initial consultation: Our team reaches out to discuss event scale, venue, timeline, format, and budget. Consultations are free and tailored to client needs.
• Site inspection & equipment proposal: We visit the site or review floor plans, take measurements, analyze space, and propose a suitable equipment list.
• Quotation & transparent contract: Detailed quotation for each item, clear contract outlining responsibilities and timelines.
• Equipment installation & testing: Installation according to plan, thorough testing and fine-tuning to ensure readiness before the event.
• Onsite operation & real-time support: Technicians monitor equipment, provide support, and respond to issues for smooth, uninterrupted events.
• Dismantling, site handover & post-event evaluation: Prompt dismantling, cleaning, site handover, post-event report, and feedback collection for continuous improvement.

This end-to-end, professional, and transparent process is what makes Viet Phan a trusted choice for all-inclusive event equipment rental, for both local and international clients.

Why do businesses trust and choose Viet Phan for event equipment rental services?

• Years of experience in the event industry: Deep understanding of every stage, technically sound equipment, and full support for event agendas and communication goals.
• A wide range of event equipment: Modern, diverse inventory for any event size, providing a complete, integrated, and optimized solution.
• Competitive pricing: In-house inventory and team, no intermediaries, all-inclusive packages for budget control, added value from technical consultation and on-site support.

Featured projects by Viet Phan

• Workshop on International experiences on standards and regulation in battery energy storage systems (BESS)
• National Launching Ceremony of Vietnam Sea and Islands Week 2025
• The 3rd Vietnam Fetal Medicine Annual Conference – VFM 2025
• 2025 Vietnam–Thailand Business Forum
• Cascale Forum 2025
• APSCVIR 2025 Scientific Conference
• Series of ASEAN events taking place in April in Da Nang
• 2025 VDPI Annual Meeting

With hands-on experience, a diverse equipment inventory, a professional team, and a well-structured execution process, Viet Phan is a trusted partner for all your event equipment rental needs. Contact us today for tailored solutions and a detailed quote for your upcoming event.

What does a video conferencing equipment setup include? Affordable rental services at Viet Phan

In the digital transformation era, businesses increasingly prioritize remote meetings to save costs, reduce travel time, and enhance interaction efficiency. But for a smooth and productive virtual meeting, high-quality video conferencing equipment is indispensable. So, what types of equipment are essential, and where can you find reliable rental services in Vietnam? Viet Phan has the answers for you below.

What is video conferencing equipment?

Video conferencing equipment refers to a combination of specialized hardware and software tools that enable the transmission of audio, video, and data between multiple remote locations during a virtual meeting. Even when participants are geographically dispersed, the system allows them to interact in real-time, ensuring a seamless meeting experience comparable to in-person discussions.

What does a video conferencing equipment setup include?

A well-functioning video conferencing system requires a coordinated setup of several hardware and software components.

• Conference camera (Webcam or professional video camera): The primary video input device that transmits participants’ visuals to other endpoints. Higher resolution, wider viewing angle, and better autofocus result in sharper, more lifelike images.
• Microphone (single mic or conference mic system): Captures the speaker’s voice. For larger rooms or multiple participants, omnidirectional microphones or wireless lapel mics are recommended for clear, interference-free sound.
• Speaker: Delivers audio from other remote participants. The speaker system should match the room’s size and have anti-feedback capabilities for a smooth listening experience.
• Display screen (TV, projector screen, or LED monitor): Displays the video feed of remote participants, presentation content, or documents. Users can choose from various screen sizes or use multiple displays as needed.
• Central control unit (Codec or signal processor): The system’s “brain”, receiving, processing, and distributing audio and video signals across all devices and conferencing platforms. Some setups use built-in codecs, while advanced systems use dedicated units.
• Computer or device to run the conferencing platform: Laptops, desktops, or dedicated mini PCs to access platforms like Zoom, Microsoft Teams, or Google Meet, and to run content-sharing and control software.
• Stable internet connection: A fast and reliable internet connection is the foundation for uninterrupted transmission of video, audio, and data during online meetings.

Why is video conferencing equipment important?

• Ensures communication quality: Sharp visuals and clear audio help convey information accurately, reduce misunderstandings, and create a more “in-person” feel across remote sites.
• Boosts professionalism and credibility: A smooth virtual meeting showcases the organizational capabilities of a business, leaving a positive impression on partners, investors, and clients, strengthening the brand image from the very first connection.
• Saves cost and time: Eliminates travel and accommodation expenses, reduces setup time, and enables quicker decision-making and project execution.
• Maintains uninterrupted communication: Especially valuable during crises or natural disasters, a virtual system ensures leadership and operations can continue without disruption.
• Enhances collaboration: Features like screen sharing, polling, digital whiteboards, and recording allow teams to work creatively and solve problems in real time.
• Flexible and scalable: Systems can be tailored to fit different meeting sizes, from small internal sessions to large-scale webinars, while still optimizing costs.
• Supports data security: Professional equipment supports signal encryption and user access controls to meet corporate security standards and industry regulations.
• Environmentally friendly: Reduces long-distance travel needs, lowers carbon emissions, and supports organizations’ sustainability goals.

Video conferencing equipment rental service at Viet Phan

At Viet Phan, we offer full-service video conferencing equipment rental, from initial consultation and on-site installation to technical support throughout the event. Our service is flexible, catering to internal meetings, multi-site conferences, or international seminars requiring simultaneous interpretation.

Our equipment is sourced from trusted brands like Logitech, Polycom, Shure, and Jabra, ensuring stable and high-quality sound and image output. We can configure systems according to the specific needs of each client, from small meeting rooms to large-scale events with hundreds of participants.

A professional deployment process is one of Viet Phan’s strengths. After assessing your venue and technical needs, our team will install, test, and monitor the system throughout the event. With an experienced in-house technical team, we ensure smooth operations and quick troubleshooting whenever needed.

We also provide flexible rental packages, per day, per event, or weekly/monthly, with competitive pricing and special offers for long-term customers. Owning our equipment allows us to control costs and maintain service quality for every project.

With hands-on experience, high-quality equipment, and a dedicated support team, Viet Phan is ready to deliver a professional, efficient, and cost-effective video conferencing solution for your organization. Contact us today for tailored advice and a detailed quote for your upcoming event.

Featured video conferencing equipment rental projects by Viet Phan

• Online Conference: Review of the National Program 2017–2021 and Meeting for World Rabies Day
• Workshop on "Climate adaptation in the context of urban setting"
• The 6th Leadership Board Meeting on National Plastic Action Partnership (NPAP) Vietnam
• 22nd ASEAN Congress of Anesthesiologists

VIET PHAN SERVICES AND TRADING COMPANY LIMITED, established in 2019, specializes in consulting and supplying professional equipment for Conferences – Events – MICE Tourism, aiming to deliver practical, optimized, and integrated solutions for both domestic and international programs.

Areas of expertise

Viet Phan provides event, conference, and seminar equipment through full-package rental services or customized installation solutions, including:

• Conference equipment: Sound – lighting – projection systems; simultaneous interpretation booths, interpreter microphones, wireless headsets; LED screens, projectors, large-format projection screens...
• Event equipment: Tents, canopies, parasols; backdrops, podiums, red carpets, VIP tables and chairs; projection equipment and simultaneous interpretation systems...
• Travel support equipment: Transportation consulting, shuttle buses for delegations and international guests; team-building equipment; group identity items such as lanyards, name tags, backpacks, hats, tote bags, water bottles,...
• Turnkey solution consulting: Recommending equipment based on event type; on-site surveys and optimal layout planning; budgeting and detailed equipment lists tailored to actual needs...

Technology solution consulting: QR code check-in systems, event management software; livestream cameras, full event filming and recap video production; hybrid meeting equipment integrated with Zoom and other platforms...

Implementation capability

Viet Phan owns a diverse and modern range of in-house equipment, backed by an experienced technical team and a streamlined operational process. This allows us to guarantee consistent quality, fast deployment, and cost-effective service for our clients.

We don’t just provide equipment, we offer tailored solutions for each type of program, from corporate events and high-level conferences to international seminars and MICE tours.

With the motto “Dedicated to every detail”, Viet Phan is committed to being a reliable partner in creating successful, seamless, and professional events and experiences.